Cloud based Team Collaboration software are the easiest way for teams to track their work. From assignments, tasks and projects to real-time messaging and dashboards, an efficient communication and collaboration solution enables teams to be more productive with their work from start to finish. The team collaboration tools we've featured below offer the best products on the market today, tailored to any company size. Depending on your needs, the available options range from free subscriptions, all they way up to enterprise-class collaboration software. For your convenience we've highlighted the most popular plan from each service provider.
Team collaboration software is just about any type of web tool that helps two or more people coordinate, manage, and track their efforts on a given project or task. From conferencing software to calendar sharing, team collaboration software make it easier to keep a team working tightly together, even when some or all members are working remotely or in different locations. In practice, team collaboration Software is the name used for integrated solutions which bring together a suite of such tools in one product. Most modern solutions involve web or app-based portals with synched mobile options to keep people cooperating smoothly even on the go.
Team collaboration software provides a way to streamline communication and the most sophisticated options make it possible to keep all relevant files, correspondence, tasks and to-do lists in one place, providing a one-stop solution for managing and tracking the progress of even complex projects.
Ease of Use - If it’s too complicated, people won’t use it, and your team collaboration software will just add more noise and one more place to lose track of conversation. Look for an intuitive UI, and just focus on the features you actually need. Too many bells and whistles isn’t always a benefit.
Integrations - This is a related point. We’re all close to “app overload” these days, and the last thing you want is for the tool to become just “one more thing” busy employees have to check. The ability to holistically integrate the solution with the tools you’re already using is a big plus.
Integrated and Targeted Messaging - While the ability to store all project conversations centrally is one of the most important parts of a team collaboration tool, it’s even more useful if that commenting is integrated with the files themselves. It’s also helpful to have the ability to directly tag contributors, with an @mention, for example, which will notify them for a quick response.
Mobile - Since one of the main benefits of team collaboration software is its ability to connect an increasingly mobile workforce, it only makes sense that the tool should work well with mobile devices. Since most products are now cloud-based web applications, they will often come with natively-written mobile apps. This, along with robust syncing, is one of the most important attributes of any good Team Collaboration Tool.
A department supervisor has a series of tasks to divide between different team members. They need the ability to track the progress of the project as they finish each task. Here’s what they hope to accomplish with the help of the right team collaboration software:
Asana helps companies facilitate communication among teams in a number of different industries. The software allows for real-time collaboration and integrates with many cloud file-sharing apps like Dropbox and Google Drive. Tasks can be assigned to multiple people and tracked with ease using the task management assignment feature.
A project manager wants to keep up with the latest progress of several micro tasks dependant on an overall project. Each team needs to be able to add documentation and provide updates on the portion of the project they have responsibility for. The right software solution needs to allow for the following actions:
Wrike is optimized for end-to-end tracking of waterfall and agile projects. It covers you from the time you come up with a project concept to delivery. You’re able to communicate updates and reports to every interested stakeholder. Everyone gets a 360-degree view of what’s happening during each phase.
An associate has been tasked with putting together an event for their area. Some of the team works remotely and only come into the office occasionally. So the associate needs software that lets them accomplish the following:
Slack allows users to contact other team members in real time. Users can share screens and preserve sessions for future reference.
A team receives a last-minute change to a project they’re working on. They need to brainstorm quickly, but one team member is out of the office and only has access to their phone at the moment. The users need the ability to manage this situation by:
Glip flows just as well on your phone as it does on a laptop. It allows you to share and collaborate with anyone at any time.
Market Trends to Understand:
Mobile mobile and more mobile: We’ve already touched on the usefulness of tools that are fully compatible with a range of devices. BYOD and virtual workspaces are still rocketing upwards in popularity, with no sign of slowing. Most market leaders already offer mobile versions of their web-based applications, but as mobilization continues to rise, you’ll see a shift towards the mobile apps as the flagship products.
A blend of public and private use: As everything moves to the cloud, collaboration tools aren’t just for internal use: they are frequently invaluable conduits for client input and cooperation. Letting customers in on the project is helpful in many ways, but that doesn’t mean they need to see all the debate and chatter throughout the process. The same is true of other external collaborators, such as contractors. Some companies deal with this by using separate solutions for internal and external use, but more and more you’ll see software offering hierarchies of access and the opportunity to have a public face and private workspace in one tool.
Executive adoption: For a long time, team collaboration software was the province of the feet on the ground, but as the products mature, corporations continue to flatten and C-level executives become ever more engaged with the day-to-day, the use of this technology will spread upwards. The ability to manage even global teams and customer bases virtually will provide a strong incentive towards adoption at the highest levels of a corporation.
Good team collaboration software can give you an edge throughout the entire lifecycle of a project, from planning and strategy to implementation and follow up. It cuts down on the kind of common problems that plague any project: miscommunication, scattered email trails, and file versioning.
Before making your final choice, canvass those who will be most affected by the decision: your employees. Without full buy-in from the actual team, even the best team collaboration software will be a failure. Ask them about the features they’d like to see, what seems like a waste of time, and any potential roadblocks to adoption.