Voip & Unified Communications f Reuben Yonatan hMay 05, 2014

10 Easy To Use Office Communication Tools to Boost Productivity

Cloud technology has changed the face of communication and collaboration, within teams, between teams, and across client bases. Small business owners are beginning to look beyond email and phone calls to find more dynamic, efficient, and engaging ways of tackling communication tasks. But new technology comes with a learning curve, and the vast array of software, apps, and solutions out there can be intimidating. To help you find solutions that work for your business, we put together this list of the best powerful communications tools which will work hard for your business, while making life easier for you.

1. Slack Slack

Slack is a powerful new next-generation communication tool and management system with a mission to “kill email”. It acts as a single, searchable repository for team communication and shared information, including messages, comments, files, videos, and automatic notifications from an array of sources. It integrates seamlessly with dozens of existing tools, including RSS, Dropbox, Google Drive and Hangouts, GitHub, Twitter, and many more, and also they provide apps and extensions which will allow you to easily create your own integration, so that absolutely everything is together in one place. It includes one-on-one messaging, persistent chat rooms, private groups, and group chats organized by topic. A slick, intuitive interface allows deep search of all chats and files, in context, and it syncs perfectly in real-time across desktop, Apple and Android devices.

2. Smartsheet Smartsheet

Deceptively simple and extremely powerful, Smartsheet is a collaboration that looks just like an Excel file, but performs like a full-service project management suite. It can be used across all aspects of your business operations. Resource management, task allocation, file-sharing, scheduling, contacts, sale tracking and much more are made easy with an extensive template library.. Everything you do with Smartsheet is instantly shareable across desktops and a mobile app, making collaboration easy and consistent. Advanced reporting tools make it easy to pull needed information and instantly get it to the people who need it. Customizable alerts keep you connected to changes and updates.

3. Biba Biba

Biba is an all-in-one mobile communication tool for businesses, which includes conference calling, video conferencing, business messaging, and online meetings. “Getting meetings to start on time” is their rallying cry, and they’ve come up with a unique approach to making that possible.  Instead of passcodes and complex dial-in procedures, you create a meeting list, and Biba calls all participants instantly. The  app is also backwards compatible with a regular dial-in phone connection. The desktop screen-sharing and video conferencing tool is easy, with HD quality, and one-click group chat, audio, and video conferencing options.


4. VeriShow VeriShow

This is a business communication tool with a twist. VeriShow works like many online communication tools, with file sharing, chat, voice, video conferencing, screen-sharing, whiteboard, and live annotation capabilities. While it can be used within your company for team meetings, its special value comes in the great customer-facing features. Put simply, VeriShow allows you to embed real-time customer support technology into your website with the use of a simple HTML code call button. You can provide live web demos, respond to questions, co-browse and guide customers to the content they’re looking for, and right through to a sale.

5. Kona Kona

Kona is an online “virtual office space” and collaboration tool which allows users to stay connected through tasks, chat, shared calendars, as well as knowledge and idea sharing. Through Kona, you can create separate “spaces” for teams and projects. You retain control and viewing for all spaces, but each group only sees what they need. Collaboration templates keep things clear and consistent across tasks. Special attention is given to rigorous security and privacy, which is vital in a cloud-based app. With an easy-to-use mobile app, team members can remain connected to the conversation wherever they are. Kona integrates with existing file platforms like Dropbox, Sharepoint, and Google Drive, but also has its own file uploading capabilities. A real time poll feature makes decision making clearer and allows HR to get feedback from employees.

6. Yammer Yammer

Yammer works as a full-service private social network for organizations. It connects employees and decision-makers at all levels of your company, promoting clearer communication, advanced knowledge-sharing, project management, and flexible collaboration. Yammer also works as a central file location for version control, document collaboration, notes, comments, and seamless sharing across teams, and all content is easily searchable. . For each user, all relevant material is collected in a convenient inbox, which brings together @mentions, chats, group announcements and discussions all in one place.

7. CardBoard CardBoard

The website tagline is: “If GoogleDocs and Post-Its had a baby, it would look like CardBoard”, and that’s the most accurate description you could ask for. As a collaboration tool, online whiteboard, and work-flow manager, CardBoard takes a unique visual approach which is as intuitive and engaging as it is simple. CardBoard allows you to collaborate on story mapping for content, product and release planning, workflows, presentations, and more. It’s a great option for note-taking within meetings: maps can be downloaded, shared, or printed with the click of a button.

8: Twoodo Twoodo

Twoodo harnesses the intuitive power of hashtags to organize and streamline communication and collaboration within your team. Its mission is to cut down the chaos of emails and create “smart” to-do lists within the context of conversations. The Twitter-like interface allows users to have conversations that integrates tasks, events, reminders, and thought-processes instantly with the use of simple micro-syntax commands: @mentions eliminate ambiguity in assignments, +team communicates with everyone at once, #todo adds a task to an easily searchable list, while ‘#vote creates a poll within the post. All posts are fully searchable and shareable. The app integrates with DropBox, Skype, and BitBucket for a complete collaboration solution in one place. For now, the app has an iPhone mobile version, with Android promised soon.

9. Bluebeam Revu Bluebeam

Efficient collaboration in the world of PDFs can be a challenge, but Revu has brought PDFs to the cloud, with an amazing product that allows multiple users to work together on PDF markup, commenting, and editing tasks, even at the same time. Revu is full of features, customizable options, and specialized plug-ins, but the basic functionality is fully accessible to anyone who deals with PDFs on a regular basis, and with full Office integration, it has many applications throughout your business. It makes reviewing in-process versions simple, allowing real-time communication in the design approval process. Designers, marketers, in-house publishers, and project coordinators will find it a huge time-saver.

10. Glip Glip

Glip is based around a real-time chat interface, with built-in video chat support, task management, file-sharing, notes, link-sharing, and shared calendars. Work is organized around the conversations you have with your team members, and you’ll save time by having all action items in one place, in context. It emphasizes a natural, collaborative workflow to allow for the organic development of ideas, a free flow of communication, and streamlined decision making, while keeping all of your resources in one spot. Indefinite chat and content storage, searchable in context with an impressive array of filters, means that nothing is lost and everything is at your fingertips when you need it.

Finding new ways to help your company communicate better is at the heart of growing your business. In this field, innovation is everything, but you don’t need to be an IT expert to keep up. These days, user experience has become a priority, and technology is becoming more accessible all the time. Here at GetVoip, we’ll remain on the lookout for all the tools you need to revolutionize your communication and collaboration performance across the cloud.

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